Please send your questions related to film submissions to: [email protected]
19th WATCH DOCS. Human Rights in Film International Film Festival - Warsaw, December 5–12, 2019
18th WATCH DOCS. Human Rights in Film Traveling Festival, Poland 2020
1. Film submissions
1.1. Film genres
Films pertaining to broadly conceived human rights may be submitted to the festival. The festival presents mainly documentary films and films from the fringes of this genre. Other film genres (animations, educational films, etc.) may be presented only outside of the competition section of the festival repertoire. In the competition section of the festival, only documentary films produced after January 1, 2018 will be screened. Films previously screened as part of the festival shall not be accepted for the competition section.
1.2. Film submission deadline
Festival organizers shall consider films submitted through: August 1, 2019
1.3. Form of submission
Submission of the film to the festival may be performed by submitting an electronic entry form (published on the www.watchdocs.pl website) with a link to the preview screener or by submitting an electronic entry form and sending a DVD preview screener to the festival office. The organizers will consider films the entry forms and preview versions of which will have been submitted by the above-mentioned deadline in an electronic form or, in the case of DVD preview versions, to the following address:
Helsinki Foundation for Human Rights
WATCH DOCS. HUMAN RIGHTS IN FILM IFF
ul. Zgoda 11, 00–018 Warszawa, POLAND
1.4. Preview version
Festival organizers accept on-line and DVD preview screeners. If the original language of the film is not Polish or English, the screener shall be subtitled in English.
1.5. Consent to festival screenings, entry form
By submitting a film, the party authorized to do so expresses consent for screening the film at least at the 19th WATCH DOCS. Human Rights in Film International Film Festival, Warsaw 2019. By ticking an appropriate box in the electronic entry form , you may also express your consent to screenings at the 18th WATCH DOCS. Human Rights in Film Traveling Film Festival, Poland 2020. Upon accepting the invitation to the competition section, the organizers require that there are no public screenings of the film in Poland prior to the 19th WATCH DOCS Festival, unless agreed otherwise. By submitting the film, you also agree to accept these regulations and declare that the signatory is authorized to express the required consent.
2. Selection of films for screening
2.1. Selection Committee
Selection for competition section of the program shall be performed by the Festival Selection Committee. Upon accepting the invitation to the competition section, the organizers require that there are no public screenings of the film in Poland prior to the 19th WATCH DOCS Festival, unless agreed otherwise.
2.2. Selection Criteria
Artistic value as well as presentation of subject matter related to human rights shall be decisive in the film’s selection for screening. The same criteria apply to selection of 'out of competition' films.
2.3. Selection of films for Traveling Festival
Since 2003, after the international edition of the WATCH DOCS festival in December in Warsaw, together with various partners from all over Poland (NGO’s, universities, theaters and other cultural institutions), we organize the Traveling Film Festival WATCH DOCS. Human Rights in Film. The Traveling Festival, which develops only thanks to local grassroots initiatives, is constantly growing. Each year, more and more Polish cities and towns get involved. In 2020, there will be over 30 of them. Partners of the Helsinki Foundation for Human Rights – local co-organizers of the Traveling Festival – can pick up their favorite films from the repertoire of the last edition of the international WATCH DOCS festival in Warsaw. They also prepare their own program of side-events - meetings with experts, panel discussions, photo exhibitions, concerts, etc. Entrance to all screenings is free of charge.
3. Competition and awards
3.1. The Marek Nowicki Prize
Annually, the Helsinki Foundation for Human Rights Board awards the Marek Nowicki Festival Prize. This financial prize honors a film director whose work constitutes a distinguished achievement in showing human rights in film.
3.2. The documentary film competition for the WATCH DOCS Award
Competition is open to documentary films from around the world, completed after January 1, 2019. Films in the competition will be judged by an international jury. The WATCH DOCS Award is a financial prize awarded to the director of the winning film.
3.3. The Audience Award
The public shall also award its prize for the best film of the 19th WATCH DOCS. Human Rights in Film IFF, Warsaw 2019. The audience vote will embrace all the films presented at the festival – with the exception of shorts and – in some cases – films presented in the retrospectives and special screenings. The Audience Award is not financial.
4. Screening materials, dialogue lists, promotional materials
4.1. Materials to be sent to organizers after the invitation of a film to the festival
Immediately after receipt of the film’s invitation to festival screenings, please send a print of the film, in the format agreed with organizers, to the address below:
Helsinki Foundation for Human Rights
WATCH DOCS. HUMAN RIGHTS IN FILM IFF
ul. Zgoda 11, 00–018 Warszawa, Poland
Please also send the following by e-mail or transfer/cloud service to [email protected]:
– dialogue list of the film in the original language, and when it is not Polish or English, also the dialogue list in English,
– portrait photo and filmography of the director,
– stills from the film.
Any other promotional materials associated with films submitted to the festival are most welcome
– trailers, press reviews, and any additional information regarding the film or its makers.
4.2. Costs of sending screening materials to organizers and return of materials to the submitting party
The submitting party shall bear the costs of shipping broadcast materials if such is performed from Poland, while organizers shall bear the costs of returning such materials to the submitting party. Festival organizers shall bear the costs of shipment of screening materials from abroad, provided the festival’s official carrier is used (the carrier will be indicated with the film’s invitation to festival screenings). Festival organizers shall also bear the costs of postage of returning screening copies of festival films to submitting parties from abroad. Due to the need to minimize shipping costs and time (including customs duties), please enter a symbolic amount in the box requesting the shipment’s value.
4.3. Return of screening materials
Return of screening materials to submitting parties shall occur immediately after the end of the festival in Warsaw, unless a different time limit has been agreed.
4.4. Promotion of the festival
Organizers reserve the right to use for festival promotional purposes the promotional materials provided by submitting party for films selected for screening at their discretion, where they will honor submitting parties’ requests as to photograph credits (last name of photographer and photograph title). For films confirmed for screening, the organizers may, for promotional purposes, make available a special advertising film prepared by submitting party or prepare such themselves (pursuant to the screening copy provided) provided such does not exceed 3 minutes in duration. Organizers may also utilize short (up to 1 minute) fragments of films to edit festival trailers intended for the media and to be shown prior to festival screenings.
5.1. Film media
Submitting party consents to transfer of the film from the screening material submitted to other formats, for the purpose of recording the Polish language version.
5.2. Number of festival screenings
A single festival film may have a maximum of four screenings at the Warsaw Festival. Should the submitting party express consent to the film’s participation in the Traveling Festival, Poland 2020, the film may be screened in a maximum of 40 Polish cities in 2020, with two festival screenings allowed in any one city.
6. Festival Archive and educational activities
The preview versions provided to festival organizers as well as film copies prepared by organizers in Polish language version, shall remain in festival archives.
7. Processing of personal data in connection to the WATCH DOCS. Human Rights in Film call for entries and the festival newsletter service
7.1. We hereby inform you that your personal data will be processed by the Helsinki Foundation for Human Rights, based in Warsaw, ul. Zgoda 11, 00-018 Warszawa, in connection with the call for entries to the WATCH DOCS. Human Rights in Film IFF, festival film archive, and the newsletter service – in case of opting for this service in the submission form.
7.2. Your consent is the basis for the processing of personal data (Article 6(1)(a) of Regulation No 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of individuals with the regard to the processing of personal data and on the free movement of such data and repealing Directive 95/46/WE (General Data Protection Regulation)).
7.3. The provision of information is voluntary, however mandatory for submitting the film, conducting archival activities by the festival, and receiving the newsletter (in case of opting for this service in the submission form). In case of not providing information, submitting these activities will not be possible.
7.4. You have the right to access your data, demand that the data will be rectified or erased by us, or demand that the processing of the data will be limited. You have the right to oppose the processing of the data that was provided to us. You have the right to withdraw your consent to the processing of your data.
7.5. You have the right to transfer your data to another administrator of personal data of your choice.
7.6. In case you think that your data is processed by us in an improper manner, you have the right to lodge a complaint with the supervising authority of the President of the Personal Data Protection Office.
7.7. Your data will not be transferred to third-parties.
7.8 Your data will not be processed longer than necessary for the purposes of the call for entries to the WATCH DOCS. Human Rights in Film IFF, festival film archive, and the newsletter service (in case of opting for this service in the submission form), or until the withdrawal of your consent to these services, and after this moment they can be processed for as long as you can sue us.